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Coordonnées de l’agence

Unique Wavre
Rue des Fontaines 51
1300 WAVRE
T +32 (0)10 23 85 90

Trilingual Management Assistant French, Dutch and English (m/w)


Localité WAVRE
Niveau de formation Bachelier Professionel
Heures par semaine Inconnu
Type d'emploi Option contrat fixe
Numéro de vacance 1214302_FR

À propos de la fonction

Tasks and responsibilities:

 - Organize external meetings in respect of applicable internal and external requirements

- Prepare sales meetings of concerned Business Unit

- Organize, prepare materials and documents for congresses/events

- Manage contacts with marketing agencies and outside printing companies; handle vendors and supplier database

- Master financial & purchasing process: purchasing offer process and related documents for material, projects or services delivered

- Prepare and follow-up of professional services agreements, sponsorings, contracts or equivalent, including Mdeon when required and payments

- Centralize administrative documents, and follow-up internal approval flows

- Prepare visits of professional relationships when required

- Draft, translate where required, and distribute correspondence when needed

- Manage and distribute stationary for dept, office equipment, and manage promotional material

- Make travel arrangements for Managers (and staff when required), depending of events size

- Keep agenda of Manager(s), filter telephone calls, communicate incoming messages

- Handle ‘ad hoc’ additional tasks on request of Manager

- Manage back up with colleague

Ce que nous offrons

Our client offers you an immediate fixed contract or preceded by a probationary period. Your salary package will be defined based on your experience and skills. The position is filled full time at 40 hours per week.

Exigences de l'emploi

Required skills and competencies

• Structure: shows strong organizational skills, planning and structure in the work (efficiency)

• Adaptability: switches quickly from one task to another without losing efficiency, with the use of various internal tools (multiple tasks capability)

• Initiative: self-starter, sees easily opportunities and takes charge of those without being prompted.

Positive initiatives

- including process simplification and/or optimization

- are always welcomed in coordination with the rest of the team (proactivity mindset)

• Spontaneously generate new ideas, options or search to improve my current activities

• Innovation: explores alternative successful ways of working and tools (openness)

• Integrity: emphasizes the corporate values of integrity and trust, internally as well as externally

• Teamwork: offers to help colleagues achieve common goals; make sure all relevant information is shared within the team. Team player with capability of working independently with respect of the procedures.

Good communicator

• Digital savviness: Use of digital communication or organization interfaces like WebEx, Jabber, OneNote, Outlook, Twitter, Monkey survey, Doodle,… Other competencies and skills

• Minimum 2 years of experience as an Secretary/Mgt. assistant

• Trilingual Dutch, French, English

• Expertize in SAP, and Office

• Education on A1 level

• Good general business sense; able to establish priorities

• Interpersonal skills

• Adaptable to commercial, regulated and international environment

• Flexibility on work demands, able to work under pressure (activities and time)

• Accurate and efficient

• Proactive, able to take initiatives

• Team worker

• Discrete

À propos de la société

Our client, a renowned company active in the pharmaceutical sector.

Trouvez une agence d'Unique dans votre région

A la recherche de travail ou de personnel compétent ? Alors Unique est votre agence d’intérim spécialisée dans le recrutement et la sélection de personnel permanent et temporaire. Le focus d’Unique est principalement mis sur les services Office, Customer Care, Finance, Technicum et les Ressources Humaines. Unique compte plus de 40 agences en Belgique, il y en aura certainement une près de chez vous. Regardez nos offres d’emploi.

n° d’agrément : VL VG. 566/BUO | BRU 00218-406-20121108 00218-405-20121108 | WAL W.INT.031 W.RS.31 W.SO.31

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