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Contactgegevens kantoor

Unique Leuven
Diestsevest 32
3000 Leuven
T +32 (0)16 29 20 00

Management Assistant HQ


Tewerkstelling ZAVENTEM
Opleidingsniveau Bachelor Professional
Uren per week 40
Dienstverband Vast contract
Vacaturenummer 1147178_NL

Over de functie

The Management Assistant HQ is reporting to Sales Manager, and operates in support of the HQ Management Team.

-Carries out all administrative duties on behalf of the Management members, including but not limited to: answering to phone calls and taking messages, managing the agenda, typing letters and reports, filing documents, personnel administration, ...
-Organizes the submission of  all documents for approval or signature
-Carries out whatever additional duty requested by the respective manager(s)
-On request of the respective manager(s): Organizes, plans and communicates meetings, events and year planning
-On request of the respective manager(s): participates in meetings and prepares and circulates the minutes of these meetings
-On request of the respective manager(s): keeps track of all decisions taken and/or initiatives decided during these meetings and ensures that they are actually communicated to the parties involved
-On request of the respective manager(s): prepares presentations, layouts for documents, handouts, etc.
-Updates all organization charts as required and ensures proper communication is made
-With the support of the Head of Quality, constantly ensures that the Eurofit Manual of Procedures is updated, prepares updates, have them validated and circulates them
-Consolidates vacation planning for EFM employees and regional managers
-In cooperation with HR, manages the Eurofit fleet of cars for the whole Group
-Temporarily takes over the responsibility of other Management Assistant in case of his/her absence, because of vacations or otherwise
-Organizes travel arrangements (flights, hotels, rental cars) for EFM- and occasionally also regional employees
-Executes first check of incoming invoices (comparison with PO's if existing)
-Ensures procedures, instructions, documents, etc. are uploaded to the intranet in the right format and are communicated to all involved
-Manages office facilities (keys, badges, supplies, ...)
-The function will be executed in line with the directives and describes processes (application of  the management process cards)  in the management system manual and owns the process turtle ( described in the EFM manual)  linked to the function

Wat wij bieden

  • A challenging job in an international environment.-A competitive salary package with extra-legal advantages: laptop, mobile phone, meal vouchers, eco vouchers, hospitalisation insurance, group insurance, travel insurance. 

Functie eisen

  • Bachelor-Comprehensive knowledge Microsoft Office tools-Excellent communication and relationship skills-Superior organization skills-Fluent in English, good Dutch language skill and eventually German and French-High sense of confidentiality-Good knowledge of the applicable ISO TS principles-Willing to travel (preparation and participation international meetings)

Over het bedrijf

Our client is the automotive partner recognized for reliable and innovative Tire Wheel Assembly solutions.p1w74apxey 


Zoek een Unique kantoor in de buurt

Op zoek naar werk of geschikt personeel? Dan ben je bij Unique aan het juiste adres. Unique is het uitzendbureau gespecialiseerd in het werven en selecteren van vast en tijdelijk personeel. De focus ligt binnen Unique op Office, Customer Care, Finance, Technicum en Human Resources. Met meer dan 40 kantoren in heel België is er altijd een Unique-kantoor in de buurt. Bekijk de vacatures.

Erkenningsnr: VL VG. 566/BUO | BRU 00218-406-20121108 00218-405-20121108 | WAL W.INT.031 W.RS.31 W.SO.31

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