Administrator, Business Development & Special Projects

SAINT-JOSSE-TEN-NOODE 1210

Option contrat fixe

Bachelor Professionnel

39 heures par semaine

2 500 - 3 200 €/mois

Description de fonction

Assist in the coordination of webinars, podcasts, and special events.
Communicate with international experts and coordinate with various internal teams.
Ensure sponsor contract deliverables are fulfilled (visibility, communication plans, etc.).
Handle grant reimbursement processes related to events.
Support the preparation of quarterly and project-specific reports in collaboration with senior managers.
Schedule international meetings and take/transcribe minutes.
Maintain accurate records in internal tools (SharePoint, Monday.com).
Work with the finance team on invoicing, payments, and quarterly financial reconciliations.
Collect annual Declarations of Interest (DOIs) from participating experts.
Support the monthly update of the sponsorship prospectus with accurate organizational and demographic data.

Fluency in English, both spoken and written, is essential.
Well-organized with strong attention to detail.
A true team player, able to work collaboratively across departments.
Proficient in Microsoft Office (PowerPoint, Word, etc.).
Familiarity with Microsoft Teams, OneDrive, Canva, and Monday.com is a plus.
A fast learner, adaptable, and eager to grow.
Professional and clear written communication, especially via email.
Interest or experience in non-profit, global health, or pharmaceutical sectors is an advantage.
Basic project management skills and ability to summarize meeting discussions (including scientific topics).
Event organization experience is a plus.
Willingness to travel internationally up to three times per year.
You must hold a valid work permit for Belgium.

International association working in the medical field, located in Brussels.

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