Finance and Administrative Assistant (Aide comptable)

1. Finance Administration (60%)

• Support the Finance and Administration Director with the financial administration and compliance of the organisation.
• Prepare, record, monitor, and file financial transactions and budgets.
• Assist in preparing financial documentation for audits.
• Compile financial documents for grant applications and donor reporting (including the European Commission and other funders).
• Process and follow up on invoices from members and suppliers in line with internal finance policies and legal requirements.
• Check and process staff and member expense claims.
• Handle online purchases and payments.
• Support colleagues in implementing effective and ethical procurement processes.

2. Human Resources Administration (20%)

• Support the Finance and Administration Director in HR-related administrative tasks.
• Assist with payroll, timesheets, extra-legal benefits, and insurances.
• Maintain and organise employment and internship contracts and related documentation.

3. Office Administration (20%)

• Manage the organisation’s IT equipment, online systems, and inventory.
• Support the implementation of efficient data protection procedures and policies.
• Oversee ordering and maintaining office supplies, liaising with external providers when necessary.
• Provide general administrative support, including filing and documentation.
• Contribute to the smooth daily operations of the office.