Finance Assistant
BRUXELLES 1000
Option contrat fixe
Universitaire / Master
40 heures par semaine
2 500 - 3 300 €/mois
Description de fonction
As Finance Assistant, you interact with a lot of people externally and internally in order to centralize all reimbursement requests and expense supporting documents from participants to our trainings and exchange programs.
Your responsibilities:
- Expert-speakers travel management
- Coordinate with the travel agency all travel arrangement of speakers all over Europe
- Responsible for input of travel costs into excel spreadsheets
- Follow-up with travel agency changes to booking
- Liaise with relevant Project Manager and vice versa in case of change of travel arrangement
- Participants reimbursement files
- Reception of costs claims certificates and travel documents by post/mail/platform from participants and Project Manager in charge of the activity
- Cross-check and complete files & excel reimbursement tables received by Project Manager
- Contact participants for uncomplete files and for payments’ problems
- Transfer files to colleague for payment
- Return problematic files to person in charge of activity until completion
- Reconciliation of files and booking report
- Contact point for internal and external requests, complains, claims, tasks forces
- Interact on a regular basis with the Project Managers to ensure transparent and real-time information exchange on reimbursement
Back-up tasks for colleagues
- Reception and verification of reimbursement files from Finance colleague and proceed with booking of costs & debts in accounting software
- Booking of suppliers ‘invoices in accounting software
- Booking/input of payments( pre & final) in KBC
- Reconciliation of payments
- Pre-corrections
Profil
Your profile:
- A minimum of a high school diploma or certificate in Accounting Assistant studies or equivalent by experience
- You learn quickly internal processes and procedures
- You work efficiently
- You like to work with figures and are accurate and rigorous
- You possess strong analytical skills to identify errors and areas of improvement
- You integrate easily in a team and communicate professionally
- You have a strong knowledge of excel and main MS Office applications
- Fluent in English
Offre
We offer:
- A job with purpose in an international work environment with nice colleagues
- A mix of office-based and home-working
- An attractive base salary and remuneration package commensurate with experience, in accordance with the employment scheme
- Continuous training and professional development
Information
Our client is a European association that organizes training and meetings for judges and prosecutors in Europe.
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