Management Assistant h/f/x
Description de fonction
Office Manager Polyvalent(e) FR/EN | Finance, RH & Coordination de Projets
Responsibilities include: Accounting and Financial Administration
• Handling and reporting incoming and outgoing invoices • Uploading financial documents into the bookkeeping tool (Octopus) • Verifying the accuracy and completeness of invoices • Managing expenses claims and related documentation • Liaising with the external accountant and the banks • Preparation of some elements for the reports for the accountant and the auditors Administrative and HR Support • Providing administrative support to the AIJN team • Supporting HR-related matters (employment contracts, insurance, etc.) • Liaising with building management, service providers and IT. Project Support
• Providing administrative support to AIJN-related platforms and projects, including: o Fruit Juice Science Centre (FJSC) o Sustainable Juice Platform (SJP) o European Cider and Fruit Wine Association (AICV) Organization and Communication • Supporting meetings and events organization logistics • Assisting the Communication Manager with website updates
Profil
Required skills and competencies
Professional competencies • Bachelor level • 10 years’ working experience. Experience as office manager in a European association will be an asset. • Experience in administrative, HR, and financial support tasks • Excellent organizational and coordination skills • Strong attention to detail and accuracy • Ability to manage multiple tasks and meet deadlines • Very good command of MS Office tools (Outlook, Word, Excel) • Experience with Octopus • Comfortable with Belgian legal and administrative frameworks Languages • Fluent in English (working language) • Comfortable with French Interpersonal skills • Service oriented • Proactive attitude and solution-oriented • Discretion and ability to handle confidential information • Ability to work independently and as part of a small team • Strong sense of responsibility and reliability
Offre
Employment conditions
• Contract: 3 months • Part-time job (4 days a week) • Competitive remuneration package in line with experience and qualifications • Nature of the contract: employee contract or consultancy (to be discussed with the candidates) • Professional and international working environment in Brussels • AIJN does not discriminate and is an equal opportunities employer
Workplace (at least 1 day a week)
Information
Lobbying sector