Assistant / Executive Support – Public Affairs
Deze vacature is enkel beschikbaar in het Frans
1040 Etterbeek
Option contrat fixe
Bachelor Professionnel
40 uren per week
3.000 - 3.800 €/maand
Functieomschrijving
1. Executive Support
- Manage agendas, meetings, travel, and expenses for the Executive Director and three Directors
- Support meeting preparation as needed
2. Department Coordination & Team Support
- Organize weekly team meetings, departmental activities, and away days
- Maintain SharePoint documents and serve as central contact for administrative requests
- Support onboarding of new team members
3. Project & Event Support
- Assist with event logistics, guest lists, registration setup, and stakeholder coordination
- Handle post-event reporting and invoicing
4. General Administrative Support
- Maintain and update Salesforce contact lists
- Support internal communications and coordinate input for Public Affairs work
Profiel
Experience & Skills:
- Bachelor’s degree in Office Management or similar
- Minimum 3 years’ experience, preferably as an assistant at senior management level
- Excellent written and oral communication skills
- High proficiency in IT, web management, and social media
- Fluent in English; additional languages are a plus
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Strong organizational and time management skills, with ability to prioritize
- Excellent interpersonal skills and customer orientation
- Ability to anticipate problems and proactively develop solutions
Personal Qualities:
- Team player who can work independently
- Curious, fast learner, committed to continuous improvement
- Able to work constructively under stress and pressure
- Focused on delivering high-quality support and service
Aanbod
- Location: Brussels
- Type: Full-time, Temporary (with view to permanent)
- Salary: Up to €3,800/month
- Opportunity to work in a dynamic, international environment at the heart of EU affairs
- Exposure to challenging projects and events
- Positive work culture with attention to work-life balance
- Possibility for career progression from temporary to permanent
Bedrijfsinfo
One of our clients is looking for a dynamic and motivated Assistant Level 1 to join their Public Affairs team. This is a full-time role (40h/week), initially on a temporary contract with the possibility to transition to a permanent position.
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