HR data and tools coordinator

Responsibilities may be subject to change depending on the evolution of priorities and projects.

Key responsibilities include, but are not limited to: Payroll & Benefits Administration Support  

Collect, check, and input data for employee payroll, benefits and allowances (e.g., hours, leave, allowances, deductions). Maintain employee records in the HR/payroll system. Administer employee benefits and coordinate with external providers and brokers for day-to-day administration.    

Payroll input is complete, accurate, and submitted within deadlines. Employee data is correct and confidentially managed. Reporting & Analytics Support  

Prepare standard reports, presentations, and supporting materials for C&B analyses, board meetings, and staff communications.  Support the generation of KPI reports and ad hoc analyses under the guidance of the C&B / Payroll Specialist.    

Reports and materials are accurate, timely, and compliant, enabling the Comp&Ben Manager and Entso-e’s management to make informed decisions. Administration & Compliance    

Prepare standard HR letters, contracts, and payroll-related documentation. File and organise HR and payroll records in line with GDPR/confidentiality requirements. Support compliance checks and audits by preparing requested documentation. Handle administrative tasks related to compensation and benefits projects, including managing invoices, purchase orders, procurement documentation, and supporting budget tracking.    

Documents are accurate, compliant, and delivered on time. Records are complete, secure, and easily retrievable. Audits are supported with accurate and timely information. Administrative aspects of C&B projects are executed efficiently and compliant with internal controls and GDPR, allowing projects to run smoothly. Employee Communication & Query Handling    

Serve as first point of contact for employee queries related to payroll, benefits, mobility programs, and compensation administration. Escalate complex queries to the Payroll and/or C&B Specialist as needed.    Employee queries are addressed quickly and accurately, ensuring clarity, satisfaction, and effective escalation of complex cases. Process Support & Continious Improvement    

Assist in updating process documentation, checklists, and standard operating procedures for payroll and benefits administration. Suggest minor process improvements where applicable.    

Operational processes are well-documented, standardised, and efficient, reducing errors and supporting continuous improvement.