Personal Assistant
Functieomschrijving
Ensure general file and client contact administration Create and update client files and contacts, with proper follow-up Maintain an accurate invoicing database Digitalise, close and archive files according to the firm’s guidelines Promote efficient usage of tools within the team Assist partners and associates Manage the partners’ agenda, establish and follow the partners’ to-dos and follow-up on deadlines by sending proper reminders Organise travels and bookings Register lawyers to conferences and events Handle incoming and outgoing mail (collect, scan, identify, rename file, etc.) Draft, revise and translate documents (from engagement letters to submissions, from invoicing related e-mails to letters to the courts, etc.) Conduct research and provide summarized content thereof Ensure layout quality (Word, PowerPoint, Acrobat Reader) Be the point of contact for the team
Collect phone calls and emails, handle the requests and ensure relevant dispatch and follow-up to colleagues Organise meetings, lunches and team events
Profiel
Experience as a personal assistant (preferably in a law firm or professional services) is a strong asset You hold a Belgian higher education degree in administration or similar training You’re French-speaking and are fluent in Dutch and English You have strong analytical skills and a creative mind, taking initiatives and having a real interest in business life You value accuracy and rigour You’re enthusiastic and consider yourself to be a team player
Aanbod
A permanent contract A dynamic team composed of 5 associates, 1 senior associate and 2 partners A diverse and inclusive work environment and team An attractive salary Luncheon vouchers: 8€/day Hospitalisation and group (5%) insurance without personal contribution Bonus plan (CCT 90) Public transport coverage or reimbursement of home-workplace travel costs Work-life balance: homeworking possibilities will be evaluated after six months of employment Local team management Long-term commitment to our employees Close collaboration with other departments and on an international level with other CMS countries Custom-fit career path and trainings Possibility of individual language classes (French, English and Dutch) Local and international CMS events, sporting events and conferences Sport activities Wellbeing activities and conferences Many internal events
Bedrijfsinfo
The company is a founding member of the Legal Diversity and Inclusion Alliance Selection for recruitment is irrespective of gender, race or ethnicity, religion, sex, marital status, sexual orientation, gender identity or disability.