Travel & Registration Assistant h/f
Deze vacature is enkel beschikbaar in het Frans
BRUXELLES 1000
Etudiant (réduction ONSS)
Bachelier Académique
38 uren per week
Functieomschrijving
As a Travel & Registration Assistant on the DiscoverEU team, you will support the DiscoverEU team in delivering seamless travel coordination and participant support, reporting directly to the DiscoverEU Team Leader. This is a hands-on role ideal for a student with strong communication skills, customer service attitude and attention to detail. The Travel & Registration Assistant tasks include the following but are not limited :
Registration & travel management
- Ensure the complete coordination of registrations for several events and conferences.
- Manage registration requests and queries.
- Participate in delegate communications: practical information, hotel reservations, participant follow-up.
- Ensure compliant archiving (GDPR) of registration and travel data.
- Provide on-site support during registration at events.
Financial monitoring & reporting
- Coordinate participant invoicing and monitor payments with the accounting department.
- Regularly prepare financial reports related to travel and accommodation.
- Ensure clear and accurate reporting, as well as continuous monitoring of invoicing.
Management support & project management
- Support the Manager in the preparation and delivery of projects and events.
- Contribute to the smooth running of congresses and conferences (online or in person).
- Maintain a high level of professionalism and service by drawing on a good knowledge of the sector.
- Meet deadlines, key dates and associated actions.
- Manage certain parts of a project independently: accommodation, registrations, sponsorship, exhibition, abstract management.
- Work proactively and independently, with the ability to prioritise tasks and projects effectively.
- Collaborate with suppliers and service providers in accordance with internal procedures (procurement).
- Ensure operational excellence at all stages of the project.
- Complete the procedures, forms, reports and documents necessary for the smooth day-to-day running of projects and events.
Profiel
Your profile :
- You are legally eligible to work full-time (40 hours/week) within the EU.
- You possess excellent written and spoken English, along with fluency in at least one other EU language (e.g. French, German, Dutch, Spanish, Italian, Polish, or Turkish).
- You bring a strong service mindset and demonstrate professionalism in all interactions.
- You can manage your time effectively, prioritise tasks, and meet deadlines and critical milestones.
- You take pride in delivering high-quality work that reflects the values and expectations of both the project and our client — with a mindset focused on precision, consistency, and care.
Aanbod
What we offer :
- Minimum 3-month assignment, from January to March inclusive.
- Attractive salary of €2,400 gross.
- Flexible remote working 1 to 2 days per week.
- An international, dynamic and stimulating environment, within a supportive, multicultural and passionate team.
- Offices located in an easily accessible area of Brussels, close to transport links, shops and restaurants.
- An enriching experience in an environment where you can learn quickly, gain autonomy and participate in varied and motivating projects.
Bedrijfsinfo
Our client is an independent, global association, communications and event management company. Located in the center of Brussels
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